Part II: Definitions

The following selected terms are defined in an effort to facilitate a more thorough understanding of The Student Code. This list is not intended to be a complete list of all the terms referenced in The Student Code that might require interpretation or clarification. The Director of Community Standards shall make the final determination on the definition of any term found in The Student Code.

  1. “Administrative hearing officer” or “hearing body” means a University staff member who is authorized to conduct an administrative hearing to determine the appropriate resolution of an alleged violation of The Student Code, and/or to impose sanctions or affect other remedies as appropriate.
  2. “Administrative Agreement” means an agreement between the respondent, complainant if any, and Student Conduct officer which identifies a mutual resolution.
  3. “Appellate body” means any person or persons authorized by the Vice President for Student Affairs or designee to conduct a review of a decision reached by a hearing body.
  4. “Business day” means any day, Monday through Friday, that the University is open.
  5. “Complainant” means any person who believes that said person has been a victim of another student’s misconduct. If the complainant is a University of Connecticut student, that student will have the same rights under The Student Code as are provided to the respondent, even if another member of the University community referred or reported the allegation itself.
  6. “Designee” refers to a staff or faculty member who has responsibility for implementing the student conduct process or administering the student conduct system, in part or in whole.
  7. “Director of Community Standards” refers to that person in Student Affairs, designated by the Vice President for Student Affairs to be responsible for the overall coordination of the University student conduct system, including the development of policies, procedures, and education and training programs. The Director of Community Standards may serve as an administrative hearing officer, student conduct officer, and/or an appellate body. As used in this document, “Director of Community Standards” includes the Director’s designee.
  8. “Hearing board/Committee advisor” means a Community Standards staff member, administrative hearing officer, or Student Conduct officer who observes a hearing body or the Probation Review Committee throughout the hearing/meeting and during the hearing body’s/committee’s private deliberations for the purpose of providing information and interpretations relative to the University student conduct system and The Student Code.
  9. “Incident database” means the electronic database used to track an incident and the response taken.
  10. “Instructor” means any faculty member, teaching assistant, or any other person authorized by the University to provide educational services (e.g., teaching, research, or academic advising).
  11. “May” is used in the permissive sense.
  12. “Member of the University community” includes any person who is a student, instructor, faculty member, or University staff member; any other person working for the University, either directly or indirectly (e.g., private enterprise on campus); or any person who resides on University premises. A person’s status in a particular situation shall be determined by the Director of Community Standards.
  13. “Policy” is defined as the written regulations, standards, and student conduct expectations adopted by the University and found in, but not limited to, The Student Code; The On-Campus Housing Contract; the University of Connecticut Policy Against Discrimination, Harassment, and Related Interpersonal Violence; graduate and undergraduate catalogs; and other publicized University notices.
  14. “Probation Review Committee” shall review University Probation removal petitions upon the request of a student or registered student organization at least six months after the student is placed on University Probation. The Probation Review Committee shall typically consist of at least two University community members. Generally, a Probation Review Committee (PRC) shall have an advisor. The advisor provides support and development opportunities to the committee members and facilitates the committee meetings. The advisor may also serve as an active participant in the probation review including the decision-making process. Probation Review Committees do not conduct hearings of alleged violations. The decision of the Probation Review Committee is final.
  15. “Referring party” means any person who submits an allegation that a student violated The Student Code.
  16. “Report” means any allegation of alleged misconduct against a student or student organization. “Report” is used interchangeably with “complaint” and "referral" in this document.
  17. “Respondent” means any student accused of violating The Student Code.
  18. “Shall” and “Will” are used in the imperative sense.
  19. “Student” means any person admitted, registered, enrolled, or attending any University course or University program; any person admitted to the University who is on University premises or University-related premises for any purpose pertaining to the person’s registration or enrollment. For purposes of The Student Code’s jurisdiction, the Director of Community Standards will make any final determination as to whether or not an individual is a student.
  20. “Student Conduct file” means the printed/written/electronic file, which may include, but is not limited to, incident report(s), correspondence, academic transcript, witness statements, and student conduct history.
  21. “Student Conduct Officer”, “investigating Student Conduct officer”, or “investigator” means a University staff member who is authorized to investigate and determine the appropriate resolution of an alleged violation of The Student Code. Subject to the provisions in this code, this individual is vested with the authority to, among other duties, investigate an alleged violation of The Student Code; decline to pursue a complaint; refer identified disputants to mediation or other appropriate resources; establish The Student Code alleged violations regarding a respondent; approve a case resolution form; and impose sanctions or affect other remedies as appropriate.
  22. “Student organization” may mean an association or group of persons that has complied with the formal requirements for University recognition by the Department of Student Activities. “Recognized student groups” and “Registered Student Organizations are used synonymous with “Student organization” in this document.
  23. “Support person” means any person who accompanies a respondent or complainant for the limited purpose of providing support and guidance. A support person may not directly address the hearing body, student conduct officer(s), question witnesses, or otherwise actively participate in the student conduct process, including hearings.
  24. “University” and “UConn” means the University of Connecticut.
  25. “University official” includes any person employed by the University to perform administrative, instructional, or professional duties.
  26. “University premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the University, either solely or in conjunction with another entity.
  27. “Witness” means any individual who has direct knowledge of an incident. Character witnesses are not part of the student conduct process.